Yardi Rent Roll to Excel
Turn a Yardi Voyager rent roll PDF into a clean, one-row-per-unit spreadsheet — with the totals verified against the report itself.
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Why Yardi rent rolls are painful to re-key
Yardi Voyager's standard rent roll report is built for printing, not analysis. Copy-pasting it into Excel gives you:
- Multi-line unit blocks — charge codes (rent, CAM, pet, parking) stacked under each unit rather than in columns.
- Subtotal and summary rows mixed in with unit rows, which silently break SUM formulas.
- Merged and repeated headers on every printed page.
- Property-specific column sets — two Yardi rent rolls from two managers rarely have the same layout.
Analysts typically burn 45–90 minutes per property cleaning this up — per version of the rent roll.
What the converter does with a Yardi report
- Detects unit rows vs. subtotal/summary rows, and consolidates multi-line charge blocks into one row per unit.
- Maps Yardi's fields to a canonical schema: unit, tenant, square feet, lease start/end, monthly rent, market rent, deposit, occupancy status.
- Reconciles — recomputes total rent from the extracted units and compares it against the report's stated totals. Mismatch? The affected fields are flagged with confidence scores, so you know exactly what to check.
- Exports Excel, CSV, or JSON with an identical column layout every time — regardless of how the source was formatted.
Scanned Yardi printouts work too. If your rent roll arrived as a scan or photo of a printed report, it routes through OCR with the same verification pass. See the public accuracy benchmark.
Automate it
If Yardi rent rolls arrive on every deal, wire the conversion into your pipeline with the rent roll extraction API — one HTTP call per document, self-serve from $49/month.