AppFolio Rent Roll to Excel
Turn an AppFolio rent roll PDF into a clean spreadsheet with one row per unit — totals verified against the report before you trust a single number.
3 documents/day free · no signup · documents never retained
Where AppFolio exports fall short for analysis
AppFolio's rent roll report is one of the cleaner PDFs in property management — but it's still a PDF. When a lender, buyer, or investor receives it, they get a fixed report with tenant tags, MTM flags, and Rent/Deposit/Late-fee columns that vary by property configuration, plus totals rows that break naive copy-paste. Small-portfolio managers often send scans or photos of printed reports, which no copy-paste can touch.
What the converter does with an AppFolio report
- Identifies unit rows and strips totals/summary rows out of the data.
- Normalizes month-to-month flags and vacancy indicators into a consistent occupancy field.
- Maps everything to a canonical schema: unit, tenant, square feet, lease start/end, monthly rent, market rent, deposit, occupancy.
- Reconciles — total rent is recomputed from extracted units and compared to the report's stated total; mismatches flag the specific fields to check, with per-field confidence scores.
- Downloads as Excel, CSV, or JSON — same columns every time, from every property.
Scanned AppFolio reports work. Image-only PDFs route through OCR with the same verification pass applied. See the public accuracy benchmark.
Receiving rent rolls from many managers?
Lenders and acquisition teams processing documents from dozens of AppFolio (and Yardi, and RealPage) accounts can automate with the rent roll extraction API — one canonical schema regardless of source, self-serve from $49/month.